Commercial HVAC maintenance for property managers
Vendor selection, service frequency, and reporting best practices.
For multi-tenant properties, duct and exhaust maintenance is a compliance and tenant-retention issue, not just an air quality one.
Set the right frequency
Office and retail: full duct cleaning every 3–5 years, coil and blower service annually.
Restaurants: kitchen exhaust hood cleaning quarterly, or monthly for high-volume frying.
Multi-family: unit turnover cleaning, plus dryer vent lines annually.
Medical and childcare: annual cleaning with documented antimicrobial treatment.
What to require from a vendor
Certificates of insurance on file, per-unit photo documentation, a written scope with square footage and system counts, after-hours scheduling, and NADCA-standard methodology in writing.
Reporting that helps you
Ask for a single PDF per building with before/after photos, technician notes, and recommended follow-ups. It makes budget conversations with ownership straightforward.
Want this handled for you?
Free quotes, same-day availability, licensed and insured crews.